When you are assigned a project to manage, there are specific things you need to do to immediately make your project more successful. Project management has been going on for many years and there are specific things that have been found effective to move your project forward.
- Assign Project Sponsor
The project sponsor is normally a senior-level manager that will be the project’s champion, helping you move the project tasks forward, helping get budgets and timelines approved, and are there to help you make sure the project is successful.
- Identify Team Members
Since you can’t do all the work yourself, you have to identify and acquire the people that will be assigned to your project and have the expertise to help you get your project completed.
- Locate Stakeholders
There are probably other people that can benefit by your project being successful, and identifying those people is important to generating support for your project. Make a list and identify ways to get them involved in your project, from suppling resources to just generating positive energy.
- Identify Suppliers
There may be items you will get to acquire in order to make your project successful, from office supplies to technology resources. You should identify other experts, consultants, suppliers, or third parties that can help your team do a better job.
- Document Roles and Responsibilities
Document your team membership and everyone’s role in your project, making sure you identify areas of responsibility and expertise so you are clear about the skills personnel you have available on your team. When you share that with the team members, ask them if you have identified their skills correctly, filling in any gaps and eliminating any misunderstandings before they are a risk to the project timeline and goals.
- Create Communications Plan
Make sure you have talked to the people involved in your project and they know what is expected from them and what you will provide to them, including the schedule for this exchange of information. A simple communications plan could be just an agreement to meet once a week to update the stakeholders on the progress of the team.
- Schedule Team Meetings
Begin a schedule series of meetings with a written agenda and explain why it is important to everyone involved. Explain each persons role and what tasks each person is expected to perform, including why you are managing the project. Make sure everyone knows the project tasks and timelines, how they impact that timeline, and who to reach out to if they have any questions or concerns.
If you perform these steps at the start of any project, you will substantially improve your chances of success.